{
  "timestamp": "2025-02-05T23:38:58.349534",
  "content": "Search Free Trial Get Demo The ABCs of GDPR May 11, 2017 The ABCs of GDPR Acronyms and abbreviations used to be relegated to those in the military and government MDA Missile Defense Agency, USPS United States Postal Service, RAF Royal Air Force. But the proliferation of social media sites like Twitter and Snapchat has moved acronyms into the mainstream IMHO, YOYO, JK, LOL in my humble opinion, youre on your own, just kidding, laugh out loud. Acronyms can point to the past and mark how quickly things have changed but in some cases, they can predict the changes to come. The EU GDPR European Union General Data Protection Regulation is one prediction you should pay attention to. The massive proliferation and open transfer of data via the internet have produced vulnerabilities that have been exploited with increasing frequency. Governments are trying to establish protections that both safeguard the integrity and privacy of individual data and allow free data exchange, so agencies and businesses can deliver goods and services. GDPR enforcement begins on May 25, 2018, and it is considered the gold standard regulation governing data privacy and exchange. If your organization interfaces with EU citizenry or with the United Kingdom to collect and process data, youll need to pay attention to the changes about to happen. Looking Toward the Future Ultimately, the GDPR wants to harness the power of digital transactions while protecting the data rights of EU citizens. It places responsibility and accountability upon agencies that collect and process the data, and it details consequences for those who do not comply. Here are some key changes that are important to know Increased Territory The GDPR affects any company  no matter where their location  that processes personal data of someone residing in the EU. Non-EU businesses processing data of EU citizens will have to appoint a representative in the EU to deal with the GDPR regulations. Penalties Businesses will have 72 hours to notify users in the case of a data breach. If there is a data breach, companies can be fined up to 4 of their annual global revenue, or 20 million  whichever is greater. If your business decides to do nothing, you could be fined 2 of your annual global revenue. Consent A request for consent to hold the personal data of an EU citizen must be easy for individuals to understand. Additionally, it must be as easy for them to withdraw consent as it is to give it. Right to Access Individuals can get confirmation of what personal information is being processed, where it is being stored, and why their information is being held. If EU citizens wish to know, a Controller must provide electronic copies of this data to the individual free of charge. Right to be Forgotten Individuals are entitled to have their data erased, ceased from further dissemination, and potentially have third parties halt processing of data. In the case that their data is no longer relevant to why they originally gave their information, they may also have their data erased. Data Portability The right to data portability allows individuals to obtain and reuse their data for their own purposes across different services. It allows them to move, copy, or transfer personal data easily from one IT environment to another in a safe and secure way. While this legislation is comprehensive and will require several actions on your part, you have a year to ready your organization to succeed in this new environment. Now that you know a little more about GDPR, its time to outline a plan to ensure your business is in compliance with the new regulation. FileFacets understands the importance of protecting sensitive data, and our tool can ensure that you are meeting the GDPR guidelines. How can FileFacets Help? The FileFacets Content Analytics tool allows you to scan multiple sources and repositories to locate and identify any Personal Identifiable Information PII or sensitive data that your organization may possess. The Analytics tool will constantly run so any new content with PII can be flagged and either deleted or moved to a secure and safe environment using the FileFacets Migration tool. FileFacets has the right tools to ensure you are compliant with the guidelines of GDPR. Try it for Free Instant Data Classification Cyren URL Category Chacker Prev CLASSIDOCS.COM ANNOUNCES AI FOR DATA CLASSIFICATION Resilient IoT Guardian Unveiled to Protect Against Connected Threats Next Company Partners Resources Investor Relations Products Freeware Demo Solutions Contact Us Privacy Management Service by Data443",
  "analysis_type": "user_guidance",
  "analysis": "**GDPR Compliance Guidance: Practical Steps for Security and Privacy**\n\n1. **Security Best Practices**\n   - **Educate Your Team**: Conduct regular GDPR compliance training to ensure all staff understand their roles in data protection.\n   - **Encrypt Data**: Protect data both during transit and at rest with strong encryption measures.\n   - **Conduct Audits**: Perform regular security audits and risk assessments to maintain compliance.\n   - **Access Controls**: Limit data access to necessary personnel using role-based access controls.\n   - **Incident Response Plan**: Develop and regularly test a plan to handle data breaches effectively.\n\n2. **Data Protection Recommendations**\n   - **Data Discovery and Classification**: Use tools like FileFacets to identify and classify sensitive data across your systems.\n   - **Anonymize Data**: Where possible, anonymize or pseudonymize data to reduce risks.\n   - **Secure Backups**: Regularly backup data securely and test restoration processes.\n   - **Real-Time Monitoring**: Employ tools to monitor data activities continuously.\n\n3. **Safe Usage Guidelines**\n   - **Clear Consent**: Use simple, understandable language for consent requests.\n   - **Easy Withdrawal of Consent**: Ensure users can withdraw consent as easily as they give it.\n   - **Data Access**: Provide user-friendly methods for individuals to access their data.\n   - **Secure Transfers**: Use encrypted channels for data transfers to prevent unauthorized access.\n\n4. **Common Security Risks and Prevention**\n   - **Phishing and Social Engineering**: Train employees to recognize threats and use email filtering tools.\n   - **Insider Threats**: Monitor access logs and limit data access based on job roles.\n   - **Data Breaches**: Encrypt sensitive data and ensure systems are up-to-date.\n   - **Non-Compliance**: Regularly audit processes and maintain detailed documentation.\n\n5. **Privacy Protection Measures**\n   - **Privacy by Design**: Embed privacy considerations into the design of your systems and processes.\n   - **Data Minimization**: Collect and process only necessary data, and retain it only as long as needed.\n   - **Data Subject Rights**: Ensure individuals can easily exercise their rights to access, correct, or delete their data.\n   - **Record Keeping**: Maintain detailed records of data processing activities for accountability.\n\n6. **When to Seek Additional Support**\n   - **Unclear Compliance Requirements**: Consult legal or GDPR experts if unsure about obligations.\n   - **Complex Data Environments**: Use specialized tools to manage and monitor data effectively.\n   - **Data Breaches**: Engage with cybersecurity experts to investigate and respond to incidents.\n   - **Multiple Jurisdictions**: Seek legal advice if operating in several countries to navigate varying regulations.\n\nBy following these practical steps, organizations can enhance their security posture, ensure GDPR compliance, and protect user privacy effectively."
}