{
  "timestamp": "2025-02-05T13:21:48.769311",
  "content": "Search Free Trial Get Demo Data Hound Risk Assessment What is Data Hound Checkout Data Hound  our FREE and agentless data scanning risk assessment tool. It sniffs out all sensitive data in your directories and  quick and painless. Cloud version does all OneDrive, Sharepoint, OpenText, Webex, Zoom, NTFS local shares  and yes, even endpoints! Download Free Explore the Features of Data Hound Agentless Tool Designed To Help Organizations To Quantify Risks Capture Statistics See a summary of all results from your scan, including unique files and system-generated files that are automatically considered trivial. File breakdown via dashboard reporting See your files broken down into several ways, including file growth over time, how old the files are and the size and type of file present. Find file duplication Get the breakdown of how many files have no duplicates, are original files, or how many files are exact duplicate files for better data management. Find all sensitive files across your environment We have over 1,200 sophisticated rules taxonomy in 40 languages to identify sensitive content with the ability to select up to five policies at once to identify documents containing PII, HIPAA, PCI-DSS, GLBA and many more sensitive data patterns. How do we do it? Case Study The remainder of the report includes a content analysis report with graphs for Through our years of experience, it has become evident that the Document Type of a record will drive many of these concerns and the actions taken to secure sensitive information. Each Document type will have a level of risk associated with it based on the usual contents of that document type. By using policies to identify the document type, the usual level of risk, whether that document type tends to contain PII, and analyzing the file location, we can create a Document Profile and score. Using these profiles and policies within the Data Identification Manager tool, each repository can be scanned and have a score determined. Using these outputs, the business you can make a meaningful correlation to the document type profile of Security, Sensitivity, Personal Data, and ROT. The number and  of files that are secretclassifiedinternal unclassified The number and  of files with PII ROT stats The Ultimate Solution for Data Security Risk Assessment Datasheet Explore The Benefits Of Data Hound Assess Risk Gain full visibility into where your data is, who has access to it, and how much data is out there. An initial Data Hound scan can arm you with the information needed to manage risk and modify policies and procedures needed to reduce future risk. Uncover PII Files Quickly uncover all datasets on-premise and in the cloud. Immediate reporting on datasets enables organizations to quickly pinpoint unknown or improperly managed datasets and act quickly to address issues. Data Hound uncovers PII, files, folders, and all other types of datasets to provide insights on data that live across your enterprise data stores. Reduce Risk Create a prioritized project plan to effectively reduce risk. Identify valuable assets and data that are exposed to operational risk and use the information learned from a Data Hound Scan to build a phased, manageable project plan to address true data governance needs. Findings Whitepaper After the scan is complete, you will receive your results by repository with a breakdown per repository. You will also receive recommendations that may include things like Configuring your infrastructure Conduct initial and full-text scans of all repositories Move unprotected content to a controlled environment Conduct a Privacy Review Each recommendation will include steps to follow in order to complete the task. You Might Also Find This Interesting Data Identification Manager Discover, Classify, Label, Tag, Migrate, Report, Manage and Encrypt data from anywhere learn More Access Control Manager Passwordless Access Control for the Enterprise learn More Data Classification Manager Scan a file for classification of 1300 global sensitive data policies in 40 languages within seconds learn More Company Partners Resources Investor Relations Products Freeware Demo Solutions Contact Us Privacy Management Service by Data443",
  "analysis_type": "user_guidance",
  "analysis": "**Security Guidance Based on Data Hound Tool**\n\n**1. Security Best Practices**\n   - **Regular Scanning:** Use Data Hound to regularly scan your environment to identify and protect sensitive data. This helps in timely detection and mitigation of risks.\n   - **Data Classification:** Classify data based on sensitivity using Data Hound's features to prioritize protection efforts.\n   - **Access Control:** Restrict access to sensitive data to only those who need it, using tools to set proper permissions.\n   - **Strong Passwords and MFA:** Use password managers and enable Multi-Factor Authentication (MFA) to secure accounts.\n   - **Data Backups:** Implement regular backups using secure methods like encrypted cloud storage or external drives.\n\n**2. Data Protection Recommendations**\n   - **Encrypt Sensitive Data:** Encrypt data both in transit and at rest to add an extra security layer.\n   - **Secure Storage:** Store sensitive data on approved platforms like SharePoint to avoid mishandling.\n   - **Retention Policies:** Establish policies for data retention and deletion to minimize unnecessary exposure.\n\n**3. Safe Usage Guidelines**\n   - **Avoid Personal Devices:** Refrain from storing sensitive data on personal devices unless encrypted.\n   - **Use Approved Cloud Storage:** Stick to company-provided solutions to avoid risks associated with personal accounts.\n   - **Secure Communication:** Use encrypted emails or services for sharing sensitive data instead of regular emails.\n\n**4. Common Security Risks and Prevention**\n   - **Insider Threats:** Provide training and monitor access to prevent accidental or intentional leaks.\n   - **Data Breaches:** Conduct regular audits and keep software updated to protect against external threats.\n   - **Data Loss:** Use backup solutions and Data Loss Prevention (DLP) tools to mitigate risks.\n   - **Phishing Attacks:** Train users to recognize threats and implement email filtering.\n\n**5. Privacy Protection Measures**\n   - **Data Minimization:** Collect only necessary data to reduce risk.\n   - **Anonymization/Pseudonymization:** Protect identities through these techniques.\n   - **Compliance:** Regularly audit and train on regulations like GDPR and HIPAA.\n\n**6. When to Seek Additional Support**\n   - **Data Breach:** Contact IT/security teams immediately if a breach occurs.\n   - **Compliance Issues:** Engage experts for complex requirements.\n   - **Sensitive Projects:** Seek help for high-risk data handling.\n   - **Uncertainty:** Consult professionals when unsure about data handling procedures.\n\nThis structured approach ensures clarity and ease of understanding, leveraging Data Hound's capabilities for comprehensive security management."
}