{
  "timestamp": "2025-02-05T23:33:29.879542",
  "content": "Search Free Trial Get Demo What Is Data Discovery and Why Should I Use It? September 26, 2017 What Is Data Discovery and Why Should I Use It? The brain is an amazing organ. It weighs about 3 \u00bd pounds and consists of two hemispheres, 100 billion neurons, and 100 trillion synapses the command and control center for each of us. The brain controls autonomous functions like heartbeats and brainwaves, but it also allows us to learn through its unequaled capacity for identifying and analyzing patterns. Intelligence is essentially the ability to store patterns in our memory. Recognizing and analyzing patterns makes us uniquely human. That is, until computers can do it better. When IBM developed machines to recognize and analyze chessboard patterns, the machines could learn to defeat grandmasters. Today, IBMs Watson is starting to diagnose diseases Google and Tesla vehicles are learning to drive autonomously. This is all possible through data discovery. At its core, data discovery is the process of extracting actionable patterns from data. It starts with aggregated data, identifies outliers, and results in extracted data to be leveraged in specific circumstances. Data discovery helps you develop real world solutions based on specific data provided by established patterns. That Doesnt Sound Too Hard And, it isnt  if you have the right tool. The problem is the sheer amount of data. Estimates predict daily data generation at 2.5 billion gigabytes per day, and 90 of the worlds collective data has been produced in just the last two years. In a 2016 study , Veritas found that of the information stored and processed globally, 52 is dark no one really knows what it holds and another 33 is redundant, obsolete or trivial ROT and useless. More telling is the fact that employees spend up to 30 of their workday 2.5 hours searching for useful data. Can any company tame the chaos of information overload? Is there a way to locate all files and to evaluate each ones importanceif anyto the business? And, is it even possible to create an ongoing, sustainable system to manage files today and in the future? Yes! Information managementalso known as information Governance or IGis not only possible but accessible. The right tool can help you comprehend and protect the data you have, get rid of data you dont need, and provide data access to the right people at the right time. How Can FileFacets Help? With FileFacets, your business can find, analyze, and categorize data. The result You spend less time searching for data, resulting in solving problems more quickly and effectively. FileFacets scans content within file sharing environments, enterprise content management systems, Microsoft Exchange servers, and individual desktops. The tool analyzes and recognizes data patterns, then categorizes files into tailored headings e.g., contracts, billing, PII, etc.. It can also flag anomalies outliers to determine file or data ROT redundant, obsolete, and trivial this helps optimize your data for action. Then it helps you manage your data for easier searches and analysis. FileFacets allows you to locate and process all content across your enterprise. A VDR helps take your business to the next level and offers you the opportunity to interface securely with clients, suppliers, and partners regardless of location. Convenient, secure, and efficient, VDRs propel your business and free you to move forward and faster. If youre ready to explore a VDR solution, FileFacets can help you find, shrink, and port your files to the VDR environment. Our product works as the only ECM enhancement solution available as Software-as-a-Service SaaS, making deployment easy and cost-effective. Try it for Free Instant Data Classification Cyren URL Category Chacker Prev Corporate Compliance Insights Guest Post What Is Data Discovery and Why Should I Use It? Next Company Partners Resources Investor Relations Products Freeware Demo Solutions Contact Us Privacy Management Service by Data443",
  "analysis_type": "product",
  "analysis": "**Analysis of Product Security Features Based on Data Discovery Tool:**\n\n1. **Key Security Features:**\n   - **Data Discovery and Classification:** Automatically identifies and categorizes sensitive data (e.g., PII) across various platforms, enhancing security by highlighting critical information.\n   - **Anomaly Detection:** Flags unusual patterns or outliers, aiding in early detection of potential breaches or data misuse.\n   - **Data Minimization:** Helps eliminate redundant, obsolete, or trivial (ROT) data, reducing the attack surface and improving data integrity.\n   - **Secure File Management:** Facilitates controlled access and secure sharing of data, especially through Virtual Data Rooms (VDRs), ensuring confidentiality and integrity.\n\n2. **User Benefits:**\n   - **Time Efficiency:** Automates data discovery, saving time and improving accuracy in data retrieval and analysis.\n   - **Proactive Security:** Enables early detection of anomalies, enhancing organizational resilience against threats.\n   - **Compliance Assurance:** Organizes data to meet regulatory requirements, simplifying audits and ensuring adherence to standards like GDPR and CCPA.\n   - **Operational Efficiency:** Streamlines data management, improving overall business processes and decision-making.\n\n3. **Integration Capabilities:**\n   - **Existing Systems:** Compatible with ECM systems, Microsoft Exchange, and cloud platforms, ensuring seamless integration into current infrastructures.\n   - **SaaS Solution:** Scalable and deployable without significant IT overhead, offering flexibility and ease of use.\n   - **API Support:** Allows custom integrations with other tools, enhancing adaptability to specific organizational needs.\n\n4. **Compliance and Certifications:**\n   - **Regulatory Compliance:** Aids compliance with GDPR, CCPA, and other data protection laws by managing PII and ensuring appropriate data handling.\n   - **Security Certifications:** While specific certifications like SOC 2 aren't mentioned, the tool's focus on secure practices aligns with industry standards, though explicit certification details would enhance credibility.\n\n5. **Security Best Practices:**\n   - **Regular Audits:** Use the tool to periodically audit data for ROT and sensitivities, ensuring ongoing compliance and security.\n   - **Access Controls:** Implement role-based access to data discovered and classified by the tool to prevent unauthorized access.\n   - **User Training:** Educate staff on tool use and data handling to foster a security-conscious culture.\n   - **Incident Response:** Develop plans to address anomalies detected, ensuring prompt mitigation of potential breaches.\n\n6. **Technical Specifications:**\n   - **SaaS Model:** No heavy infrastructure required; accessible via major browsers with minimal setup.\n   - **Platform Support:** Likely supports all major OS and integrates with platforms like SharePoint, Exchange, and cloud storage solutions.\n   - **Scalability:** Designed for growth, accommodating increasing data volumes without performance degradation.\n\nThis structured approach ensures that the product not only meets security needs but also integrates smoothly into existing systems, offering a robust solution for data management and compliance."
}