{
  "timestamp": "2025-02-05T23:44:29.005432",
  "content": "Search Free Trial Get Demo Making Resolutions vs. Transforming Business January 10, 2017 Making Resolutions vs. Transforming Business We all know how difficult it can be to keep your New Years resolutions. This is no different for businesses who face the issues of reducing costs, organizing systems, and locating files. The good news You do not need resolutions to address these issues. What you need are practical steps to change the life of your business. Leave the past behind and follow the path to transform your organization through data optimization and cost savings. 1 De-Clutter Your Shared Drive To turnover this leaf, you need a plan with measurable and attainable goals to be accomplish with realistic timelines. Develop clear guidance through policies and procedures to align your shared drive with your business processes and records management policies. Classify your files by function. Consistent categorization increases probability of finding files when you need them. Lastly, but very importantly, eliminate redundant, outdated, and trivial ROT files from your folders. Be rigorous in this effortdo not take ROT files into your new ECM environment. 2 Select Expert Teams In the wise words of leadership guru Simon Sinek , A team is not a group of people that work together. A team is a group of people that trust each other. You need that team. Assemble subject matter experts SMEs who trust each other and have experience in content cleanup and migration. Your experts will help you determine historical and corporate knowledge to validate the importance of files and documents. SMEs know what information should remain, what should be deleted, and why its important. They can also communicate among all users to ensure project and portfolio goals and deadlines remain on-track. 3 Plan Well, Execute Well Your information governance IG solution is in place, your goals and timelines set, and your team assembled its time to migrate your data. Good migrations begin with great plans and end with disciplined communications and execution. Take time to remind all users of established timelines and keep them informed of any changes. Make the most of your new ECM environment Run user acceptance testing to validate migration processes. Again, communication is key, so be sure to inform all participants when and how they can use the ECM to enhance their daily activities. If youre ready to eschew yearly resolutions in favor of transformation, FileFacets can help. Weve teamed with M-Files, which was named a Visionary in the Gartner 2016 Magic Quadrant for ECM for its completeness of vision and ability to execute. M-Files can help organizations  especially organizations that work in highly regulated industries  manage, find, and share digital content. FileFacets can help you find, shrink, and port your files to the M-Files environment. Our product works as the only ECM enhancement solution available as Software-as-a-Service SaaS, making deployment easy and cost effective. For more information on how M-Files and FileFacets can help you, please check out a recording of our M-Files webinar here . Try it for Free Instant Data Classification Cyren URL Category Chacker Prev Why context is everything Concept of the Week SAML, OAuth2 and OpenID Connect Next Company Partners Resources Investor Relations Products Freeware Demo Solutions Contact Us Privacy Management Service by Data443",
  "analysis_type": "user_guidance",
  "analysis": "**Security Advisory: Best Practices for DataProtection and Privacy**\n\n**1. Security Best Practices**\n\n- **Access Control:** Ensure only authorized personnel have access to shared drives. Implement role-based access to restrict unnecessary permissions.\n- **Data Encryption:** Use encryption for sensitive data both at rest and in transit to protect against unauthorized access.\n\n**2. Data Protection Recommendations**\n\n- **Regular Backups:** Schedule frequent backups and test them periodically to ensure data integrity and quick recovery in case of loss.\n- **Encryption technologies:** Utilize tools like DLP (Data Loss Prevention) to monitor and prevent sensitive data leakage.\n- **Data Retention Policies:** Define and enforce policies for data retention and deletion to avoid storing unnecessary data.\n\n**3. Safe Usage Guidelines**\n\n- **Employee Training:** Conduct regular training sessions on cybersecurity to educate employees on safe practices and phishing attacks.\n- **Strong Passwords:** Enforce the use of strong, unique passwords and consider multi-factor authentication (MFA) for an additional layer of security.\n- **Email Caution:** Train employees to be cautious with email attachments and links to avoid phishing attacks.\n\n**4. Common Security Risks and Prevention**\n\n- **Phishing Attacks:** Educate employees to recognize phishing attempts and verify suspicious communications before responding.\n- **Unauthorized Access:** Regularly audit access permissions and implement least privilege principles to minimize risks.\n- **Insider Threats:** Monitor user activities and implement alerts for unusual behaviors to detect potential threats early.\n\n**5. Privacy Protection Measures**\n\n- **Regulatory Compliance:** Stay updated on and comply with privacy regulations like GDPR, CCPA, and others relevant to your operations.\n- **Data Anonymization:** Anonymize or pseudonymize data where possible to protect individual identities.\n- **Consent Management:** Ensure explicit consent is obtained for data collection and use, and maintain clear records of consent.\n\n**6. When to Seek Additional Security Support**\n\n- **Incidents:** Contact security experts immediately in case of a breach or suspected breach.\n- **High-Risk Operations:** Engage professionals during high-stakes operations like migrating data or implementing new systems.\n- **Regulatory Challenges:** Consult specialists when dealing with complex regulatory requirements.\n- **Inadequate Resources:** Seek help if your team lacks the expertise or tools to address security concerns effectively.\n\nBy following these guidelines, organizations can enhance their data security and privacy practices, reducing risks and ensuring compliance."
}