{
  "timestamp": "2025-02-05T22:25:48.563323",
  "content": "Search Free Trial Get Demo Top Data Retention and Budget Challenges Solved April 26, 2019 With busy schedules, a need for instant delivery, and desire to leave a trail for tracking, its not surprising that a Gartner study revealed nearly 60 of the average business critical data is stored in e-mail. Internal communication and client exchanges are saved somewhere in the mass of personal content and overlooked messages. Businesses need to be prepared with a strategy for archiving and locating information within e-mail platforms, quickly and efficiently, to enable data compliance and business continuity. Challenge Companys cost for data storage is too high, A study by the Compliance, Governance and Oversight Council offered that nearly 69 of the data stored has no value to the company. By that math, the amount companies are spending on data storage could be exponentially higher than needed. Unfortunately, without a process to identify and classify data, data duplicates are often stored in multiple locations, without structure, increasing storage cost and discovery difficulty. ArcMail reduces storage costs by using custom retention policies based on content, ensuring accurate and compliant copies of all data and communications are retained for the entire period required for each unique piece of data, while non-valuable data and data duplicates do not occupy storage space. Challenge Organization needs a way to simplify eDiscovery and Compliance With 60 of essential data, often including sensitive content, being exchanged and stored through e-mail, when organizations need to locate specific content for legal purposes or to demonstrate regulatory compliance, they need a way to quickly and easily locate and find the data they search for. An e-mail archiving solution, like ArcMail , enables organizations to reduce overall legal risk and to meet regulatory compliance. With both granular retention and intuitive search policies, users are able to find and access the information they need quickly, within time constraints, simplifying the discovery process and ensuring compliance. Challenge Cloud Based Solution that enables Compliance Many companies employee some version of a backup system within the organization thinking they are covered for compliance and data loss, not understanding the need for a secure archiving platform. Unlike backups, ArcMail acts your companies data vault. Each and every piece of data that goes in can no longer be modified, edited or deleted. Data is archived in transit, preventing users from deliberately or accidentally removing content from the archive. When it comes to cloud enablement, an archiving solution that gives businesses unlimited storage in a secure environment with controlled access is a must. ArcMail allows users to leverage cost-effective and scalable storage, while maintaining utmost security and quick searches. Some highly regulated organizations hope to use cloud technologies, but fear they cannot do so without some form of on-sight appliance. Hybrid on-premisecloud based solutions, like that offered by ArcMail, gives customers the best of both worlds, creating a peace of mind cloud efficiency and data archive scalability, with the protection from network or power outage complications and non-authorized end-user access concerns through the appliance. Whether your organization is legally bound by regulation, in need of a simple eDiscovery solution, looking for a data storage cost-reduction or wants to promote business continuity, a complete archiving solution is the answer you need. When looking for that solution, focus on those that provide an easy to use platform, feature granular customizable retention to optimize storage, support migration from legacy systems, and provide reports for audits, compliance and discovery. ArcMail takes pride in providing businesses all of the features needed, at a fraction of the price of most competitors. Wed love the opportunity to provide a quick, obligation-free quote showing how much money we can put back into your budget. Click here for a faster, more affordable content archiving solution with ArcMail . Try it for Free Instant Data Classification Cyren URL Category Chacker Prev Why Office 365 Archiving might not be enough to keep you compliant Published More ShareEdit When was the last time you assessed your organizations complete HIPAA compliance? Next Company Partners Resources Investor Relations Products Freeware Demo Solutions Contact Us Privacy Management Service by Data443",
  "analysis_type": "user_guidance",
  "analysis": "**Comprehensive Security Guidance for Protecting Your Digital Assets**\n\n**1. Security Best Practices**\n   - **Implement a Robust Archiving Solution:** Choose an archiving solution that offers retention policies, quick search capabilities, and encryption. Ensure it aligns with your organization's needs and compliance requirements.\n   - **Encrypt Data:** Use encryption for data both in transit (e.g., TLS) and at rest (e.g., AES). This protects your data from unauthorized access.\n   - **Regular Backups:** Schedule automatic backups and periodically test them to ensure data can be restored quickly in case of loss.\n\n**2. Data Protection Recommendations**\n   - **Automate and Test Backups:** Regularly back up your data and test backups to confirm they can be restored effectively.\n   - **Access Controls:** Restrict archive access to authorized personnel using multi-factor authentication (MFA) to add an extra security layer.\n   - **Data Classification:** Categorize data into sensitive and non-sensitive to prioritize protection efforts.\n\n**3. Safe Usage Guidelines for Employees**\n   - **Training and Awareness:** Provide regular training and conduct simulated phishing tests to help employees recognize and handle security threats.\n   - **Secure Data Handling:** Ensure employees understand how to manage sensitive information and avoid storing it locally without backup.\n   - **Limit Personal Email Use:** Discourage the use of personal email for company data to minimize security risks.\n\n**4. Common Security Risks and Prevention**\n   - **Phishing Attacks:** Educate employees to spot phishing attempts and report suspicious emails.\n   - **Ransomware Threats:** Maintain offline backups to recover data in case of ransomware attacks.\n   - **Data Breaches:** Secure archives with encryption and strict access controls to prevent unauthorized access.\n\n**5. Privacy Protection Measures**\n   - **Compliance with Regulations:** Ensure adherence to GDPR and CCPA for handling personal data.\n   - **Encrypt Personal Data:** Safeguard personal information with encryption and limit access to necessary personnel.\n   - **Regular Audits:** Conduct audits to identify vulnerabilities and ensure policy compliance.\n\n**6. When to Seek Additional Security Support**\n   - **Lack of Expertise:** Consult experts if your team lacks the knowledge to implement or manage security solutions.\n   - **Security Incidents:** Seek professional help immediately in case of breaches or suspected threats.\n   - **Compliance Uncertainty:** Engage specialists if unsure about compliance requirements or during audits.\n   - **Infrastructure Scaling:** Get expert advice when upgrading or expanding your digital infrastructure.\n\nBy following these guidelines, you can enhance your organization's security posture, protect critical data, and ensure compliance with regulations. Remember, security is an ongoing process requiring continuous vigilance and adaptation."
}